DEKALB COLLEGE
MINUTES
of the
STUDENT AFFAIRS POLICY COUNCIL MEETING
Central Campus, JCLRC, Room 4180
Thursday, July 17, 1997
3:00 p.m.
PRESENT: Myrtle E.B. Dorsey, Dale Bittinger, Carl Camann, Stephen Carr, Marsha Fernandez, Robie Freeman-Burks, Nancy Grattan, Sue Henderson, Norma Shipp, James Squires, Adam Stone, Dennis Tettelbach, Greg Ward, Rhonda Wilkins (for Deborah Urquhart)
EXCUSED: Van
Hope
ABSENT: Ann Sporborg, Deborah Urquhart
CORRECTIONS TO THE MINUTES FOR MAY 15, 1997 - Under Open Forum - Sales and Solicitation Policy it should read: Ann Sporborg moved to accept all items referred to above...
ADDITIONAL AGENDA ITEM - Student Discrimination Policy - Comments from College Advisory Council
1997 - 98 Meeting Schedule distributed.
October agenda distributed. Committee members should forward any changes to the agenda to Myrtle Dorsey.
STUDENT DISCRIMINATION GRIEVANCE POLICY - Myrtle Dorsey stated that the College Advisory Council would like for the policy to have a more prescriptive procedure. This procedure should include that students contact the Dean of Student Services and that the Provost be included. Rhonda Wilkins reviewed the procedure students currently complete: 1.) Student discusses complaint with Dean of Student Services, 2.) Student files application with Affirmative Action officer (position being revised) stating the incident and who is being charged, 3.) Persons involved with the grievance meet.
Carl Camann suggested that the old procedure be amended with titles updated and document forwarded as a draft. Myrtle Dorsey will send out draft with all changes to committee members for comments by Thursday’s meeting with College Advisory Council.
SEXUAL HARASSMENT/SEXUAL ASSAULT - Marsha Fernandez presented booklet of proposed procedure. Currently, the student handbook and catalog are not consistent in their language. Policy should state how to file charges and specific steps to follow if sexual harassment or sexual assault occurs. Students need to know their rights. Current policy states that the ACCESS Center will have a liaison who will contact the Rape Crisis Center in case of sexual assault. Presently, ACCESS Center staff have minimum training and no one person is assigned to this area. A specific staff member needs to be identified as the contact person. Marsha Fernandez stated that she was told
the policy was written in a vague format intentionally.
Carl Camann moved that the procedure be accepted and tabled for comments at the October meeting. Rhonda Wilkins noted that the Deans of Student Services’ titles were incorrectly stated in policy. Provost titles were also incorrect.
All comments should be routed to Marsha Fernandez for updating and forwarded to Myrtle Dorsey on diskette.
Myrtle Dorsey asked that all policy proposals be sent to her on diskette. Policies should also be sent to Warren Fortson for review prior to being presented at College Advisory Council.
CONDUCT CODES - Dennis Tettelbach presented on behalf of Deborah Urquhart. Cosmetic changes to policy noted in bold. Carl Camann concerned that policy needs more than cosmetic changes. Policy will be reviewed at October meeting. Deans of Student Services currently reviewing student courts and will attend workshop in Athens on this topic. Carl Camann moved to accept, but table item until October meeting. Committee members should carefully review policy.
DISCIPLINARY SANCTIONS - Dennis Tettelbach presented for Deborah Urquhart. Committee members should review and make comments for October meeting. Moved to accept.
COMPUTERS - James Squires stated the Technology Council was reviewing this policy. Student handbook should add statement referring readers to policy. No action needed by this council.
ACADEMIC DISHONESTY - Adam Stone distributed handouts. Carl Camann discussed that the wording did not define cheating or plagiarism. The proposed policy defines all wording that refers to cheating. The same wording will be used as in the computer use statement. Cosmetic changes made. Appeals will go to student court.
Dennis Tettelbach asked if the intent of the policy was to make sure faculty dealt with situation informally. Carl Camann responded no. Adam Stone stated that records are needed because some offenders are repetitive. Carl Camann stated that this is a serious charge and faculty members may deal with informally or formally. Informal resolution is still possible. If faculty members do not follow policy, they must resolve situation themselves. According to this policy, students must arrange for an appointment with the Dean of Student Services at which time options will be discussed in regards to innocence or guilt and penalty. This process tends to illicit the truth.
Adam Stone stated that the file will allow for the tracking of incidences.
James Squires stated that graduate and law schools request this type of information.
Dennis Tettelbach stated the policy was too cumbersome and that by having a form in hand it assumes the student is guilty. He recommended that there should be a discussion and then form completed. Carl Camann stated that as long as the meeting is for fact finding then it is informal, but when the faculty member decides the student may be guilty then it should be formal.
Dennis Tettelbach stated the faculty were unaware of this policy.
Myrtle Dorsey will take the policy forward.
MANDATORY HEALTH
INSURANCE - Hold until October meeting.
James Squires will get information from Kathy Quin’s office. It was clarified that this policy applies
only to international students.
ACTIVITY FEE/ID CARD - Technology fee included as it stands. Parking fee will be added. Committee members should review and have comments for October meeting. Myrtle Dorsey stated this policy follows the Regents’ policy.
MAP ADVISING - Robie Freeman-Burks presented this policy. Regents’ policy therefore no changes required in the procedure. Telephone numbers and locations, which may change, added to document. Job description for MAP coordinator states that an evaluation process be available through the Student Advisory Council which no longer exists. Robie Freeman-Burks will revise this statement and forward to Myrtle Dorsey.
All MAP representatives are currently in the ACCESS Centers except Steve Carr and Robie Freeman-Burks.
Myrtle Dorsey will discuss policy with Linda Exley.
UNDERAGE - College Family/Work Coordinator added to policy. Any staff position listed in policy may determine if underage child is disruptive, but all do not have to have opinion elicited. Policy will be forwarded to College Advisory Council.
NON-COLLEGE PUBLICATIONS - Policy covers free market and controls. Policy will be forwarded to College Advisory Council.
SALES AND SOLICITATION - Regents’ policy used. Rhonda Wilkins asked about banks such as Wachovia and NationsBank. Wachovia has a contractual agreement with the college. College required to allow military to solicit. Issue of job placement versus sales discussed.
Dennis Tettelbach discussed active book co-ops. This should be allowed as long as money is not exchanged. Myrtle Dorsey suggested that the Follet contract be reviewed to make sure the college is not violating the agreement.
Sales and Solicitation policy will be forwarded to College Advisory Council.
OPEN FORUM - Myrtle Dorsey summarized actions to be taken by October 1 meeting. Submit comments on following policies by September 1:
Sexual Assault/Sexual Harassment - Marsha Fernandez
Conduct Codes - Deborah Urquhart
Discipline Sanctions - Deborah Urquhart
Myrtle Dorsey will present the following next Thursday to College Advisory Council:
Student Discrimination Grievance Policy
Academic Dishonesty
Underage
Non-College Publication
Sales and Solicitation
Myrtle Dorsey will meet with Linda Exley in regards to MAP and will add additional items to the October agenda.
Meeting adjourned.
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Next Meeting North Campus, Room B1230 Thursday, October 16, 1997 3:00 p.m. |