Georgia Perimeter College World Wide Web
Procedure B – Web Structure and Basic Rules
April 12, 2000
Updated February 14,
- Official Web Page Procedure
Compliance with ADA
- Faculty and Staff Web Page Procedure
2.2 Disclaimers and Copyright
- Personal Web Page Procedure
3.3 Failure to Comply
1. Official Web Page Procedure
Official Web Pages provide information relating to an office,
department, center or other official services or functional unit of Georgia
Perimeter College (known hereafter as GPC). The content of official web pages
and pages that are linked to them should be consistent with the mission and
goals of the GPC web pages and with the mission, goals, initiatives and image
- Office of Information Technology, Educational Technologies Department
structure and management of the site should be established and maintained
by the Office of Information Technology (OIT), Educational Technologies (ET)
Department. OIT/ET maintains
ultimate responsibility for all aspects of the site including
determination of proper placement within the hierarchical structure. Although OIT/ET may not be the office
of origin of all information contained in the college web site, it is
OIT/ET’s responsibility to ensure that the college personnel and other
individuals follow established policies and procedures. Neither OIT/ET nor the Office of Public
Relations have the institutional responsibility to review content of any
properly submitted individual document prior to posting to the College’s
web server, except insofar as necessary to insure that technical and web
page procedures and policy compliance are followed. Nevertheless, the College reserves the
right to remove from its server(s) any materials that are outdated, not
properly maintained, or not in compliance with established policies and
technical standards including the GPC WWW Style Guide. OIT/ET may also remove materials that
are deemed erroneous, misleading, illegal, potentially illegal or
detrimental to the mission or operations of GPC. OIT/ET reserves the right to remove the GPC logo from any
Departments, Centers, or other official services or functional units are responsible for the content, links, and
graphics on official Web pages that contain information about their
units. All pages must be submitted along with
departmental head signature of approval for posting to the GPC web
site. Individual areas must submit a name of a designated
individual responsible for insuring that official Web pages are consistent
with GPC web procedures and College policies and with applicable laws.
This person will be responsible for overseeing that the individual area’s
web page information is current and the graphics, design, and style are in
accordance with the currently published Style Guide. This person will also insure that links
to outside institutions and other pages on the GPC server are appropriate,
up to date, and follow GPC established procedures and policies and
applicable laws. This person will
be listed in the OIT/ET office as the official contact person designee for
- The GPC web site should present the user
with an aesthetically pleasing and uniform environment, information that
is current and easy to navigate and a site that is constructed with the
user in mind. The visual elements of the GPC web site should be consistent
with the guidelines established for the College by the Office of OIT/ET
and Public Relations. In addition,
graphics that reflect the College’s current recruitment and/or marketing
materials may be updated periodically thereby creating a consistent look
among these major tools of communication.
- Guidelines for creating official GPC web
pages will be published in the GPC WWW Style Guide. The Office of Public Relations and
OIT/ET will collaboratively prepare the GPC WWW Style Guide to contain
design and technical specifications.
Design elements to be included within the Style Guide will include,
but are not limited to format, color scheme, required components,
aesthetic guidelines, allowable fonts/graphics and elements to avoid. Technical elements to be included
within the Style Guide will include, but are not limited to size of
pages/graphics, efficiency of pages, browser considerations, structural
considerations and advanced technical considerations/guidelines.
content allows for academic
freedom and personal expression but also must observe all GPC policies and
procedures and relevant laws, regulations, and contractual obligations of
of Copyrighted or Licensed Material is not allowed without the written permission of the licensing party
or copyright holder. Furthermore, all use of copyrighted material must be
in accordance with the Regents Guide to Understanding Copyright and
Educational Fair Use.
and graphical content within
an official web page may not contain any textual or graphical material
that is uncharacteristic of the GPC mission, goals, and initiatives, is
offensive to any user, or would be unfavorably viewed by the public.
reserves the right to
remove from the College server web pages that in its sole discretion
believes to violate the College Acceptable Use Policy, College policies
and procedures, or has potential to harm the College’s network or user’s
systems. OIT/ET may remove any
page from the College server that is in violation of any applicable laws
or has the potential to violate any of the above.
content or advertising links used for a personal business, in return for any compensation, or for
financial gain unrelated to GPC academic endeavors are not allowed to
reside or to be published from the College’s server unless otherwise
approved by the President’s Office.
1.4 Submission, Support and Training
will provide training to faculty and staff to facilitate individual
will provide support and assistance in the form of a Help Desk to staff,
faculty, and students.
of web pages for posting must be submitted to the OIT/ET office for
initial approval. OIT/ET will
review the pages for compliance with established policies and procedures
and Style Guide.
1.5 Compliance with ADA Guidelines
Official web pages must allow
readability access for the disabled. To
insure accessibility, pages may be scanned at www.cast.org/bobby. Pages must pass all Priority One items to be
considered ADA compliant. Pages should
be reviewed and rescanned regularly to assure compliance is maintained.
Faculty, Staff, and Student Organization Web
Faculty and staff web pages are not considered
official GPC web pages but are extensions of the GPC web site. GPC supports
academic freedom; however, authors must insure that their Web pages are consistent with GPC’s image and academic
mission and comply with College policies and procedures, the Regents Guide to
Understanding Copyright and Educational Fair Use, and applicable laws.
Organizational Page authors must
obtain the signature and approval from their designated advisor for submission
to the OIT/ET for posting to the College’s web site. Advisors are responsible for insuring that a currently enrolled
student or staff member is designated to maintain their organization’s
page. This person’s name must be
submitted to OIT/ET as the official contact person. The organization’s advisor is responsible for insuring that the
web page’s content, design, and links are appropriate and comply with “GPC WWW
Procedure B, Personal Web Page Procedure,” GPC Acceptable Use Policy, all other
College Rules and Regulations and applicable public laws with regard to
copyright infringement or otherwise.
faculty, staff, and advisors who publish web pages from their personal
directories are responsible for the
content, links, and images on such pages.
Authors must insure that
their pages comply with “GPC WWW Procedure B, Personal Web Page Procedure,” GPC
Acceptable Use Policy, all other College Rules and Regulations, and applicable
public laws with regard to copyright infringement or otherwise.
Disclaimers and copyright notices should be used on faculty and staff
pages where appropriate to protect the author and the College:
on syllabus: “Information and
links from this syllabus were current at time of publication but is
subject to change without notice.”
on personal staff or faculty pages:
“This is a personal web page and is not endorsed or affiliated in
any manner with Georgia Perimeter College.”
on student organization pages:
“This page is authored by a student organization of Georgia
Perimeter College. GPC does not
guarantee or endorse the content.”
notices must be clearly displayed on all instructional material to
indicate ownership. Also, an
e-mail address for the owner should follow for point of contact
Copyright © 2000, Dr. B. Good. All Rights Reserved.
Personal Web Page Procedure
Personal web pages are developed by students,
faculty, and staff to contain
unofficial information not affiliated or endorsed by GPC. In keeping with the unofficial
classification, no personal pages are to include any GPC graphics or official
Personal Page authors are solely responsible for the content of their own
pages. However, personal page authors must insure that their pages comply
with GPC Acceptable Use Policy and all other College Rules and Regulations and
applicable public laws with regard to copyright infringement or otherwise.
3.2 A Disclaimer must appear in the footer portion of each page
stating: “This personal web page is not
an official Georgia Perimeter College Web Page. GPC does not endorse and will not be held responsible for
material contained herein.”
3.3 Failure to Comply with GPC web page policies and procedures and
standards will result in the page being permanently removed from the GPC web
Responsible content allows for personal expression but also must
respect the server and users of the GPC service. Authors must observe all GPC policies and procedures in regard to
copyright, plagiarism, etc. as well as relevant laws, regulations, and
contractual obligations of the College.
Use of Copyrighted or Licensed Material is not allowed without the written permission of
the licensing party or copyright holder. Furthermore, all use of copyrighted
material must be in accordance with the Regents Guide to Understanding
Copyright and Educational Fair Use.
Textual and graphical content within a personal web page may not contain any
textual or graphical material that is obscene, offensive, or illegal or have
potential of harm or violates College Procedure.
OIT/ET reserves the right to remove from the College server web pages that in
its sole discretion believes to violate the College Acceptable Use Policy,
College policies and procedures, applicable laws, or has potential to harm or
abuse the College’s network or user’s systems.
OIT/ET may remove any page from the College server that is in violation
of any applicable laws, College applicable policies and procedures, or has the
potential to violate any of the above.
OIT/ET has the right to remove all GPC logos/artwork from personal
pages. OIT/ET has the right to remove
pages from its servers of students that are not currently enrolled or of
faculty or staff which are no longer employed.
Commercial content or advertising links used for personal business, or financial gain are
not allowed to reside on the GPC web server.