eTIME is an online process where you enter your daily hours worked. For bi-weekly employees, you will timestamp in and out or enter your daily hours worked. You will also enter the number of hours you take time off (sick, vacation, jury duty, etc.) if you do not request time off through the appropriate process. The employee and the employee’s manager will be required to approve their timecard at the end of each pay period.
Monthly employees will enter the number of hours they take off (sick, vacation, jury duty. etc.) if the hours have not been requested and approved in advance by using the request time off function. Monthly employees will also be required to approve their monthly timecards for any exception (vacation, sick, etc.) time taken and timecards will need to be approved even if zero exception hours are taken.
How will I submit my time worked?
Paper time sheets will be replaced by electronic time sheets (eTime) for non-exempt employees and paper leave requests for exempt employees will be replaced by electronic time off requests.
With the new system, employees will key online their time worked/taken off, with supervisor approval. Supervisors, who now sign a paper time sheet or leave report, will approve the electronic form on line. This will be applicable to all types of employee groups: (Student employees, bi-weekly paid employees, and monthly paid faculty and staff employees.)
Bi-Weekly Hourly Paid Employees – Report daily hours worked
TimeStamp Employees – Use kiosk for stamping in and out
Timestamp employees need to stamp in and out each work day.
Daily hours worked employees need to record hours worked daily.
Monthly employees need to record exceptions before they occur if possible or shortly after when not possible to do so in advance.
Who approves time off requests?
Time-off requests are approved by the employee’s reports to manager.
When are timecards due?
Biweekly time cards will be due at 5:00 on the Friday the pay period closes. If you manage 2nd or 3rd shift employees, the approvals are due by 9:00am on the Monday after the pay period closes.
The payroll date has not been determined yet for monthly exempt employees. The payroll calendar will be updated and placed on the payroll website.
Can I approve time cards in the next pay period?
No- You can only approve timecards during the “Current Pay Period”. You can only view your time card in the previous period. Furthermore, you can add leave to the next pay period and save your changes, but you cannot approve the next pay period.
How will students and casual labor employees punch in and punch out their time?
Students and casual labor employees will utilize the Time Stamp (an ADP feature to record time worked). Students and casual labor employees will be prompted to enter their User ID and password, and then simply click the “Record Your Time” button.
The IT department will work closely with departments on campus to identify computer stations that will be used by students and casual labor employees to punch in and out.
Can students punch in and out multiple times during the day?
Yes- The timestamp feature permits employees to punch in and out multiple times throughout a day.
What happens if someone punches in or out for someone else?
Both parties will be terminated. This is falsification of identity.
What if my employee or student worker failed to punch in or out?
The approver needs to discuss this issue with the employee and address the importance of punching in and out.
Additionally, the approver needs to go into the employee’s timecard to reconcile their time.
If an employee continuously fails to punch in and out, the supervisor needs to counsel the employee.
Where can casual labor employees and student workers punch in and out?
The IT department will work closely with departments on campus to identify computer stations that will be used by students and casual labor employees to punch in and out.
An approver needs to share their expectations on which computer station their employees should use to punch in and out.
What if I do not have a computer station for my students or casual labor employees to use to punch in and out?
The IT department will work closely with your department to identify computer stations that are located near your office or a computer station may be provided to your unit.
Who will utilize ADP kiosks?
The Plant Operations department will utilize the ADP kiosks to record their time worked.
Can I set up a proxy to approve leave during my absence?
Yes- the eTime system does permit an approver to set another individual as an approver during their absence.
How will student workers or casual labor employees who are working at a conference or away from campus clock in?
Their approver can enter the hours that they have worked into the employee’s timecard.
Will student workers approve their own time?
Students will punch in and out for the hours they have worked. At the end of the pay period, employees will approve their timecard. The supervisor will also approve the employee’s hours worked. In addition, the supervisor will be able to reconcile the employee’s time card.
Where can I learn more about eTime?
Training materials and quick reference guides are available on the Georgia Perimeter College website under the training information link.