SECTION 1000 - INFORMATION AND PUBLICATIONS
1002.06 PRINTING
COLLEGE NEWSLETTERS
POLICY
The College recognizes the need for and encourages communication among all
units of the institution, including the publication of departmental, campus, and
college-wide newsletters when newsletters are deemed the most appropriate means
of communication.
PROCEDURES
In recognition of the need to conserve College resources and to avoid the
duplication of services, the following guidelines and procedures are to be used
by organizations, departments, and offices within the College wishing to print
newsletters.
- All organizations,
departments, and offices are strongly encouraged to use the official
newsletter of the College for disseminating information and news
college-wide.
- The publication of other
newsletters must be approved by the appropriate area vice president or
provost based on a clear statement of the newsletter's purpose and a
demonstrated need which cannot reasonably be met by the e-mail, the
college-wide calendar or other existing means of communication.
- Any organization, department
or office wishing to publish, or to continue to publish, a newsletter must
complete an Application to Print Newsletter and submit it for review and
approval by the appropriate area vice president or provost. Application
forms may be obtained from the offices of the vice presidents and
provosts.
- Applications to print
newsletters must be submitted at least two months prior to the projected
date of publication of the first issue.
- Copies of the Application to
Print Newsletter will be kept on file by the organization, department or
office publishing the newsletter, the area vice president or provost, and
the Office of Public Relations.
- All College newsletters
should follow the same printing guidelines as all other printed materials
of the College. Every newsletter must include the name of the College, the
name of the campus and department or office responsible for its
publication, the phrase "A two-year unit of the University System of
Georgia," and the phrase "Affirmative Action/Equal Opportunity
Employer." Materials printed in the name of the College, including
college newsletters, should be sent through the Public Relations Office
for processing.
- All vice presidents or provosts
will work with the editors of newsletters in their area to establish
specific guidelines to be followed for each publication. Each newsletter
will be evaluated annually by the area vice president or provost to
determine its effectiveness and continued need for the coming year.
Revised 9/96