SECTION 1000 - INFORMATION AND PUBLICATIONS
1008 PRINTING OF
COLLEGE MATERIALS
POLICY
It is the policy of Georgia Perimeter College to publish accurate
information and to project a positive, appealing image of the College to its
public through its printed materials. All printed materials, with the exception
of publications prepared and edited by students, must be approved by the Office
of Public Relations. Included are brochures, catalogs, bulletins, handbooks,
fliers, programs, posters and forms. In accordance with requirements of the
University System of Georgia Board of Regents, all printed materials must
include the words "Affirmative Action/Equal Opportunity Institution"
or the following statement:
No person shall, on the grounds of race, color,
sex, religion, creed, national origin, age or disability, be excluded from
employment or participation in, be denied the benefits of, or otherwise be
subjected to discrimination under any program or activity conducted by Georgia
Perimeter College.
In addition, all printed materials must identify the College as a two-year
unit of the University System of Georgia and should identify the
classifications, names and locations of all system institutions when
appropriate.
PROCEDURES
- The Office of Public
Relations will provide assistance in design, art and typesetting,
obtaining outside creative services when needed.
- To begin the process, obtain
approval of the concept and copy from the appropriate department chair,
dean, director, provost or vice president.
- Enter the copy for the
printed piece on a computer disk in Word 6.0 and send the disk and a hard
copy of the text to Public Relations.
- Write a brief description of
the item, mentioning any special requirements affecting paper and ink
color selection. Please include an anticipated timeline for the completed
job.
- Obtain a Printing Work Order
form from the campus Office of Student Accounts and complete only the top
portion of the form: a) Job title; b) Department; c) Originator’s name; d) Telephone number; e) Campus; f)
Account number to which printing costs will be charged; g) Quantity. The
appropriate budget manager must sign the printing work order in order for work to proceed.
- Send the disk, hard copy,
description of the job and printing work order to the Office of Public
Relations.
- For reprints of items
requiring only a few changes, send a copy of the publication, poster or
form to the Office of Public Relations with changes clearly marked in red
ink. A printing work order should accompany the materials.
- The Office of Public
Relations will send a proof to the originator to approve. All corrections
should be marked clearly directly on the proof in red ink. An approval
form,which will accompany the proof should be signed and both the proof
and the form should be returned to the Office of Public Relations.
- The Office of Public
Relations will obtain confirmation of the availability of funds from the Office
of Budget Services.
- The final artwork will be
sent by the Office of Public Relations to College Print Services to be
printed. Printing Services will deliver the completed printed materials to
the originator.
- College Printing Services
will make arrangements for all College printing. Printing Services will
obtain bids or estimates from outside vendors if a job cannot be printed
in house. Individuals may not take jobs to outside printers.
Revised 9/96