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1008

SECTION 1000 - INFORMATION AND PUBLICATIONS 

1008††††††††††††††† PRINTING OF COLLEGE MATERIALS

POLICY

It is the policy of Georgia Perimeter College to publish accurate information and to project a positive, appealing image of the College to its public through its printed materials. All printed materials, with the exception of publications prepared and edited by students, must be approved by the Office of Public Relations. Included are brochures, catalogs, bulletins, handbooks, fliers, programs, posters and forms. In accordance with requirements of the University System of Georgia Board of Regents, all printed materials must include the words "Affirmative Action/Equal Opportunity Institution" or the following statement:

No person shall, on the grounds of race, color, sex, religion, creed, national origin, age or disability, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity conducted by Georgia Perimeter College.

In addition, all printed materials must identify the College as a two-year unit of the University System of Georgia and should identify the classifications, names and locations of all system institutions when appropriate.

PROCEDURES

  1. The Office of Public Relations will provide assistance in design, art and typesetting, obtaining outside creative services when needed.
  2. To begin the process, obtain approval of the concept and copy from the appropriate department chair, dean, director, provost or vice president.
  3. Enter the copy for the printed piece on a computer disk in Word 6.0 and send the disk and a hard copy of the text to Public Relations.
  4. Write a brief description of the item, mentioning any special requirements affecting paper and ink color selection. Please include an anticipated timeline for the completed job.
  5. Obtain a Printing Work Order form from the campus Office of Student Accounts and complete only the top portion of the form: a) Job title; b) Department; c) Originatorís name; †† d) Telephone number; e) Campus; f) Account number to which printing costs will be charged; g) Quantity. The appropriate budget manager must sign the printing work order in ††† order for work to proceed.
  6. Send the disk, hard copy, description of the job and printing work order to the Office of Public Relations.
  7. For reprints of items requiring only a few changes, send a copy of the publication, poster or form to the Office of Public Relations with changes clearly marked in red ink. A printing work order should accompany the materials.
  8. The Office of Public Relations will send a proof to the originator to approve. All corrections should be marked clearly directly on the proof in red ink. An approval form,which will accompany the proof should be signed and both the proof and the form should be returned to the Office of Public Relations.
  9. The Office of Public Relations will obtain confirmation of the availability of funds from the Office of Budget Services.
  10. The final artwork will be sent by the Office of Public Relations to College Print Services to be printed. Printing Services will deliver the completed printed materials to the originator.
  11. College Printing Services will make arrangements for all College printing. Printing Services will obtain bids or estimates from outside vendors if a job cannot be printed in house. Individuals may not take jobs to outside printers.

Revised 9/96