SECTION 1100 – INFORMATION TECHNOLOGY

 

1104 AcQUISITION, ALLOCATION AND MANAGEMENT OF INFORMATION TECHNOLOGY

 

POLICY

 

In order to ensure compatibility, security, supportability and compliance with Board of Regents policies and procedures, as well as the overall mission, goals and objectives of Georgia Perimeter College with respect to information technology, the Office of Information Technology (OIT) shall be responsible for all College-wide IT activities associated with the acquisition, allocation and management of information technology. This includes, but is not limited to the analysis of college needs for IT products and services, determination of requirements, review of IT grant proposals, analysis of alternatives, establishment of acquisition programs, allocation and expenditure of resources, procurement, deployment of products and services, in-service management of fielded capabilities, and eventual disposal of obsolete products.

 

A.      Acquisition – It is crucial that a vision for the incorporation of information technology and the College's mission be chartered and that a strategic plan for deploying the requisite resources and services be developed. The many detailed decisions made throughout the campuses regarding information technology should be informed and advised by that shared institutional vision and strategy. Effective institutional planning will enable the college to capitalize on opportunities to economize, to promote efficiency, and to optimize the return from the institution’s sizable investment in information technology. This vision and strategy includes, but is not limited to the following:

 

·         Mainframe, Mini and  Micro Computers.

·         Software to be used college wide and supported by the OIT.

·         Communications equipment, to include telecommunications and data networking.

·         Outside consultative and outsourcing services.

 

B.      Allocation – The distributed information technology architecture, a combination of central and local providers of services, which has evolved at Georgia Perimeter College is acknowledged among comparable institutions to be most effective and flexible when it is formalized, planned, and systematically funded. The value of distributing information technology support delivery centers to the organizational levels at which they are most competent is optimized when hierarchical domains of service are well defined to minimize conflict and redundancy, to assure proper placement of expertise, and to target necessary funding. It is more challenging to seek efficiencies, through shared resources, cooperation, partnering, and other synergistic endeavors, in an environment inimical to planning. The resultant competition for resources further discourages such initiatives. Issues of allocation at the district, campus and departmental levels are to be considered.

 

C.      Management – In order to strengthen the effectiveness and efficiency of the hierarchical support structure, making it possible to optimize information technology investments for maximum impact, to serve more needs more successfully, and to offer services which would otherwise be impractical or infeasible, institution-wide information technology standards are to be established. These standards include but are not limited to the following :

 

·         Networking configuration and protocols.

·         Workstation setup and configuration.

·         College wide software.

·         Security

 

 

 

PROCEDURE

 

The Office of Information Technology, in consultation with the Information & Instructional Technology Policy Council (IITPC), Vice Presidents and Provosts of the college will prepare a three year plan for Information Technology (IT) at Georgia Perimeter College. This plan is to be is updated annually and presented to the President for approval. The plan will address the service areas of educational computing, administrative computing, and network services, and provide a growth and development path consistent with the purpose and goals of the institution and in compliance with the policies of the Board of Regents.

 

Working with the Information & Instructional Technology Policy Council (IITPC), Vice Presidents, Provosts and other appropriate college constituents, the Office of Information Technology will prepare an organizational chart defining and indicating all necessary reporting levels, both formal and informal, for information technology providers at Georgia Perimeter College.

 

The Office of Information Technology, in consultation with the Information & Instructional Technology Policy Council (IITPC), Vice Presidents and Provosts of the college will prepare an annual acquisition plan for Information Technology (IT) at Georgia Perimeter College. Recognizing that funding is a limiting factor, the plan will address the service areas of educational computing, administrative computing, and network services, and prioritize expenditures in a manner that is consistent with the purpose and goals of the institution and in compliance with the policies of the Board of Regents.

 

Working with the Information & Instructional Technology Policy Council (IITPC), Vice Presidents, Provosts and other appropriate college constituents, the Office of Information Technology will prepare and publish institution-wide information technology standards.

 

 

Adopted by the College Advisory Board, July 27, 2000