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SECTION 400 – ACADEMIC AFFAIRS

 

303.0106         NEW PROGRAM DEVELOPMENT

 

 

POLICY

 

Georgia Perimeter College supports the development of new and innovative academic programs that advance its mission. The Office of Educational Affairs will facilitate the development of new programs by providing information and counsel for the individuals and departments seeking approval of proposals. This process attempts to ensure that future growth and development of the College proceeds, in accordance with its strategic priorities. The review process is in accordance with BOR Policy 306.01 (New Academic Programs) and procedures specified in the BOR Academic Affairs Handbook 2.03.02, as well as the Bylaws of the GPC Faculty Senate, which retains “recommending responsibility for the establishment, modification, or discontinuance of any course, degree, or program, including a pilot program.” (Article 1, Section 1B)

 

PROCEDURES

 

·                    When interest develops for a new program of study, the faculty member initiating the proposal must first develop a program team. The program team will normally consist of 3 to 5 faculty representatives from the discipline committee, and also include a program sponsor (initiator), a campus Provost, a Dean of Academic Services, and a designee of the Vice President for Educational Affairs. The program team may also include faculty from other disciplines where appropriate.

 

·                    In order to assure that the program meets the needs of the community, and fits within the parameters of BOR and SACS guidelines, technical assistance will be provided by the offices of Educational Affairs, Institutional Research and Planning, Educational Technologies, Libraries, Financial and Administrative Affairs, the campus Provosts, Deans and Physical Plant. The proposal will be reviewed through a multi-stage process, elaborated below, culminating with a recommendation from the Vice President for Educational Affairs to the College Executive Team for final approval and submission to the Board of Regents.

 

·                    Stages of the process:

 

o       Stage 1: Letter of Intent and Feasibility

o       Stage 2: Program Proposal Development

o       Stage 3: Educational Review and Report

o       Stage 4: Approval

o       Stage 5: Operational Issues (assumes approval by BOR)

o       Stage 6: Implementation

 

 

 

·                    Details of the documentation and approvals required at each stage, key decision-makers, and assigned responsibilities will be published by the Office of Educational Affairs and accessible via the College web site. (see Appendix 1, New Program Development—Operational and Quality Assurance Procedures)

 

·                    Evaluation: The new program will be reviewed one year after it is initiated to verify that it met expectations for enrollment, budget, resources demand and educational quality. An abbreviated version of the program review document will be submitted to the CET for review. A subsequent evaluation will occur at the end of the second year. If, at the end of the second year, the evaluation is positive, the program will continue to be evaluated in the regular program review and academic assessment cycle. (See Policy 30X. XX).

 

 

 

Draft submitted to the Academic Affairs Policy Council:  1/14/03

First review by Academic Affairs Advisory Council:  1/11/05

Second review by Academic Affairs Advisory Council:  2/15/05

Approved by President’s Advisory Board:  4/27/05

 

 

 


 

Georgia Perimeter College

New Program Development

 

New Program Development—Operational and Quality Assurance Procedures

 

Stage

Person Responsible

Action

Stage 1

 

Letter of Intent

Sponsor, AVP Program Development, Dean, Provost

Establish Program Team

 

IRP and AVP Program Development

Conduct Needs Assessment

AVP Program Development

VP Educ. Affairs

Consultations

a)      Other schools

b)      Advisory groups

c)      AVP Program Development

Program Team

Prepare Letter of Intent

a)      Appropriate Discipline Committee approves

b)      Appropriate Dean of Academic Services approves letter

c)      Submit to VP Educational Affairs, President and AVP Program Development

Stage 2

 

Program Proposal

Development

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Stage 2 (continued)

AVP Program Development

Establish Project Plan

Discipline Committee,

Program Team

Curriculum

a)      Develop Program Courses

b)      Develop Outcomes

Exec. VP Financial & Admin. Affairs, and Facilities,

Campus Library Director,

AVP Program Development

 

Identify Institutional Resources

a)      Expertise

b)      Facilities

c)      Library Resources

Program Team

AVP Program Development

Identify Costs

a)      Start-up costs

b)      Capital costs

c)      Operating costs

d)      Funding Sources

Program Team

AVP Program Development

Transferability & Partnership

a)      Articulation

b)      Evidence of transfer arrangements

Program Team

 

Work Experience

a)      Clinical, practicum and co-op placement

b)      Availability of placement

Program Team

AVP Program Development

IRP Director

Institutional Effectiveness

Evaluation

Describe procedures for both external and internal review of program

 

Asst. VP Educ. Affairs

Operational Consultation

a)      Program/Course Information

b)      Catalogue & Schedule changes, etc.

Campus Provost, Campus Dean, CET

Institutional Priority

Identify priority in comparison with other programs being proposed

 

Program Team

Submit full proposal to AVP Program Development, VP for Educational Affairs and President

 

AVP Program Development

Submit completed Letter of Intent to Board of Regents

 

Stage 3

 

Educational Review

 

Program Team

Review of Program Proposal by:

a)      Appropriate Discipline Committee

b)      Appropriate Campus Faculty Senate

c)      College Faculty Senate

d)      VP of Educational Affairs

AVP Program Development

Review Quality Assurance Process

AVP Program Development, Asst. VP Educ. Affairs

Review Curriculum

     Review Program Proposals and course proposals

Program Team

AVP Program Development

Submit report to College Executive Team (CET) for approval

AVP Program Development

Submit full program proposal to proceed to operational development and implementation

Program Team

AVP Program Development

Submit full proposal to BOR pending acceptance of letter of intent

Stage 4

 

Approval

 

AVP Program Development

Program Approved for Implementation

Confirm BOR approval

Faculty Senate

Stage 5

 

Operations

 

VP Financial & Admin. Affairs, Provost

Funding allocated

Confirm funding for development & delivery

 

Faculty, Dean

Curriculum Implementation

Faculty, Dean, Program Team

Logistics

a)      Program information

b)      Course information

c)      Course outlines

Public Relations

Formalize marketing plan

 

 

Stage 6

 

Implementation

 

Instructors

Program Delivery (performed by instructor)