SECTION 400 – ACADEMIC
AFFAIRS
303.0106 NEW PROGRAM DEVELOPMENT
POLICY
Georgia Perimeter College supports the development of new and innovative academic programs that advance its mission. The Office of Educational Affairs will facilitate the development of new programs by providing information and counsel for the individuals and departments seeking approval of proposals. This process attempts to ensure that future growth and development of the College proceeds, in accordance with its strategic priorities. The review process is in accordance with BOR Policy 306.01 (New Academic Programs) and procedures specified in the BOR Academic Affairs Handbook 2.03.02, as well as the Bylaws of the GPC Faculty Senate, which retains “recommending responsibility for the establishment, modification, or discontinuance of any course, degree, or program, including a pilot program.” (Article 1, Section 1B)
PROCEDURES
·
When interest develops
for a new program of study, the faculty member initiating the proposal must first
develop a program team. The program team will normally consist of 3 to 5
faculty representatives from the discipline committee, and also include a program sponsor (initiator), a campus Provost,
a Dean of Academic Services, and a designee of the Vice President
for Educational Affairs. The program team
may also include faculty from other disciplines where appropriate.
· In order to assure that the program meets the needs of the community, and fits within the parameters of BOR and SACS guidelines, technical assistance will be provided by the offices of Educational Affairs, Institutional Research and Planning, Educational Technologies, Libraries, Financial and Administrative Affairs, the campus Provosts, Deans and Physical Plant. The proposal will be reviewed through a multi-stage process, elaborated below, culminating with a recommendation from the Vice President for Educational Affairs to the College Executive Team for final approval and submission to the Board of Regents.
· Stages of the process:
o
Stage 1: Letter of
Intent and Feasibility
o Stage 2:
Program Proposal Development
o Stage 3:
Educational Review and Report
o Stage 4:
Approval
o Stage 5:
Operational Issues (assumes approval by BOR)
o
Stage 6: Implementation
·
Details of the
documentation and approvals required at each stage, key decision-makers, and
assigned responsibilities will be published by the Office of Educational
Affairs and accessible via the College web site. (see Appendix 1, New Program
Development—Operational and Quality Assurance Procedures)
·
Evaluation: The new
program will be reviewed one year after it is initiated to verify that it met
expectations for enrollment, budget, resources demand and educational quality.
An abbreviated version of the program review document will be submitted to the
CET for review. A subsequent evaluation will occur at the end of the second
year. If, at the end of the second year, the evaluation is positive, the
program will continue to be evaluated in the regular program review and
academic assessment cycle. (See
Policy 30X. XX).
Draft submitted to the Academic Affairs
Policy Council: 1/14/03
First review by Academic Affairs Advisory
Council: 1/11/05
Second review by
Academic Affairs Advisory Council: 2/15/05
Approved by
President’s Advisory Board: 4/27/05
Georgia Perimeter College
New Program Development
New Program
Development—Operational and Quality Assurance Procedures
Stage
|
Person Responsible |
Action |
Stage 1
Letter of Intent
|
Sponsor,
AVP Program Development, Dean, Provost |
Establish Program Team |
|
IRP
and AVP Program Development |
Conduct Needs Assessment |
|
|
AVP
Program Development VP
Educ. Affairs |
Consultations a) Other schools b) Advisory groups c) AVP Program Development |
|
|
Program
Team |
Prepare Letter of Intent a) Appropriate Discipline Committee approves b) Appropriate Dean of Academic Services approves letter c) Submit to VP Educational Affairs, President and AVP Program Development |
|
|
Stage 2 Program Proposal Development Stage 2 (continued) |
AVP
Program Development |
Establish Project Plan |
|
Discipline
Committee, Program
Team |
Curriculum a) Develop Program Courses b) Develop Outcomes |
|
|
Exec.
VP Financial & Admin. Affairs, and Facilities, Campus
Library Director, AVP
Program Development |
Identify Institutional Resources a) Expertise b) Facilities c) Library Resources |
|
|
Program
Team AVP
Program Development |
Identify Costs a) Start-up costs b) Capital costs c) Operating costs d) Funding Sources |
|
|
Program
Team AVP
Program Development |
Transferability & Partnership a) Articulation b) Evidence of transfer arrangements |
|
|
Program
Team |
Work Experience a) Clinical, practicum and co-op placement b) Availability of placement |
|
|
Program
Team AVP
Program Development IRP
Director Institutional
Effectiveness |
Evaluation Describe procedures for both external and internal review of program |
|
|
Asst.
VP Educ. Affairs |
Operational Consultation a) Program/Course Information b) Catalogue & Schedule changes, etc. |
|
|
Campus
Provost, Campus Dean, CET |
Institutional Priority Identify priority in comparison with other programs being proposed |
|
|
Program
Team |
Submit full proposal to AVP Program Development, VP for Educational Affairs and President |
|
|
AVP
Program Development |
Submit completed Letter of Intent to Board of Regents |
|
|
Stage 3 Educational Review |
Program
Team |
Review of Program Proposal by: a) Appropriate Discipline Committee b) Appropriate Campus Faculty Senate c) College Faculty Senate d) VP of Educational Affairs |
|
AVP
Program Development |
Review Quality Assurance Process |
|
|
AVP
Program Development, Asst. VP Educ. Affairs |
Review Curriculum Review Program Proposals and course proposals |
|
|
Program
Team AVP
Program Development |
Submit report to College Executive Team (CET) for approval |
|
|
AVP
Program Development |
Submit full program proposal to proceed to operational development and implementation |
|
|
Program
Team AVP
Program Development |
Submit full proposal to BOR pending acceptance of letter of intent |
|
|
Stage 4 Approval |
AVP
Program Development |
Program Approved for Implementation Confirm BOR approval Faculty Senate |
|
Stage 5 Operations
|
VP
Financial & Admin. Affairs, Provost |
Funding allocated Confirm funding for development & delivery |
|
Faculty,
Dean |
Curriculum Implementation |
|
|
Faculty,
Dean, Program Team |
Logistics a) Program information b) Course information c) Course outlines |
|
|
Public
Relations |
Formalize marketing plan |
|
|
|
|
|
|
Stage 6 Implementation |
Instructors |
Program Delivery (performed by instructor) |