governance

SECTION 300 - ACADEMIC AFFAIRS SECTION 300 - ACADEMIC AFFAIRS

303.0701 PROCEDURE FOR CONFERENCE AND SEMINAR REQUESTS

PROCEDURE

To provide procedures for organization, the public, and College personnel to request conferences or seminars at the College in order to properly document institutional efforts in Continuing Education.

A. All requests for conferences, non-credit courses, or seminars (excluding staff development programs) are routed through the Division of Continuing Education for coordination and reporting of institutional effort in Continuing Education.

B. All conferences, non-credit courses, and seminars are assessed a fee determined on services required. The following guidelines are implemented for exempting conferences and seminars from fees:

1. College committees sponsoring public service workshops; i.e., College symposiums, SGA workshops, Second Wind workshops, and career advisement workshops.

2. Regent meetings and workshops, unless the particular Regent groups need to charge to compensate for expenses.

Meetings and other functions at the discretion of the President.

Attachment

Revised 08/02/91

PURPOSE STATEMENT: This form is to be used for all requests for conferences, non-credit courses, or seminars not exempted as outlined by the Procedure for Conference and Seminars Requests.

REQUEST FOR USE OF CONFERENCE/ SEMINAR FACILITIES AND SERVICES

FOR CONFERENCING WORKSHOPS

Date_________________________

Name of Event _______________________________________________________________________

Purpose of Event: _______________________________________________________________________

Estimated attendance_______ Location of Event_________________________________

Date of Event_____ (mo)_____(dy)____(yr) - to- ______(mo)_____(dy)____(yr)

During these hours (note day and hours AM/PM) _________________________________

Type of Event: __workshop; __seminar; __teleconference; __conference; __meeting; other___

[OFF-CAMPUS ORGANIZATION]

Name & Nature of organization ________________________________________

Off-campus contact (name) _______________________ (phone)______________

College co-sponsor (department) ___________________(phone) ______________

[COLLEGE GROUP]

Name of sponsoring group/committee _____________________________________

Department_________________________________________________________

Faculty/staff member________________________(phone)____________________

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ACTION TAKEN ON REQUEST

Request submitted by: _____________________________ (phone) __________________

Immediate supervisor(e.g. department head)

Recommended __________ Returned Disapproved __________

Signature___________________________ Date ___________

Administrator:(Area Vice President)

Recommended __________ Returned Disapproved __________

Signature __________________________ Date ____________

Organization to be charged a facility/participant fee by College:

Recommended __________ Not Recommended __________

Vice President for Academic Affairs and/or President:

Signature ___________________________ Date ___________

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*If request is disapproved, re-route from person disapproving to originator, with a copy to the Director of Continuing Education.

* If request is approved, route to the Office of Continuing Education for all appropriate persons to be notified.