SECTION 300 - ACADEMIC AFFAIRS
316 ARCHIVING OF GRADES AND FINAL EXAMS
To ensure that grades and final exams are properly archived:
A. All faculty shall keep their accumulated grade reports or inserts in grade books for a minimum of one year for uncontested grades and until resolved for contested grade results for a year after a contested grade has been resolved.
B. Faculty shall keep all final examinations of each student for one full-term (semester or summer session) beyond the term the final exam was given.
C. When a full-time faculty member will not be returning to the College, he/she shall deliver accumulated grade reports (or copies of these grade reports) and the final exams from the previous year to the appropriate Department Chair.
D. All part-time faculty members must turn in their grade and attendance records and final exams to the appropriate Department Chair at the end of each term. The grade records are kept for one year and final exams are kept for one semester/summer session in the department office.
Revised by Academic Affairs Policy Council
Approved by College Advisory Board
AAAC Second review
PAB first review
Approved by Academic Affairs Advisory Council
Approved by President’s Advisory Board