SECTION 300 - ACADEMIC AFFAIRS

 

316                  ARCHIVING OF GRADES AND FINAL EXAMS

 

POLICY

 

Georgia Perimeter College shall ensure that grades and final examinations are properly archived.  Grade reports are considered as hard copies and/or electronic.

 

To ensure that grades and final exams are properly archived:

 

A.        All faculty shall keep their accumulated grade reports or inserts in grade books for a      minimum of one year for uncontested grades and until resolved for contested grade          results for a year after a contested grade has been resolved.

 

B.         Faculty shall keep all final examinations of each student for one full-term (semester         or summer session) beyond the term the final exam was given.  

 

C.        When a full-time faculty member will not be returning to the College, he/she shall deliver accumulated grade reports (or copies of these grade reports) and the final exams from the previous year to the appropriate Department Chair. 

 

D.        All part-time faculty members must turn in their grade and attendance records and final exams to the appropriate Department Chair at the end of each term.  The grade records are kept for one year and final exams are kept for one semester/summer session in the department office.

 

Revised 7/94

Revised by Academic Affairs Policy Council  4/11/00

Approved by College Advisory Board 7/27/00

Academic Affairs Advisory Council (AAAC) First review 1/11/05

AAAC Second review 2/15/05 – Move to PAB with corrections

PAB first review 4/27/05

Approved by Academic Affairs Advisory Council 5/10/05

Approved by President’s Advisory Board 10/26/05