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Academic Affairs Policy Council

SECTION 300 - ACADEMIC AFFAIRS

 

331 LITERARY PUBLICATIONS

 

 

BACKGROUND

 

Currently, four literary publications are sponsored by Georgia Perimeter College (GPC). These publications have different histories and serve different needs of the College community. All four are under the supervision of the Vice President for Educational Affairs. Two publications, Creative License and Copia, are funded primarily through Student Government's allocation of Student Activity Fees. The Chattahoochee Review is funded primarily by the College's operating budget and generates revenue by paid subscriptions. The Polishing Cloth, a textbook for GPC students, is funded primarily by its own revenues.

 

The Executive Board for Literary Publications oversees the operation of all GPC literary publications and is responsible annually for recommending the chief editor for each publication to the Vice President for Educational Affairs. The Board is composed of the Campus Humanities Department Chairs and the chief editors of all GPC sponsored literary publications. Additionally, the Vice President for Educational Affairs appoints one Dean of Student Services and one Dean of Academic Services. From this group the Vice President for Educational Affairs also appoints the Chair.

 

POLICY

 

GPC, through its Office of Educational Affairs, encourages the development of quality scholarship and publications among faculty and students and financially supports officially sanctioned literary publications.Officially sanctioned literary publications are defined as publications that are reviewed and approved by the GPC Executive Board of Literary Publications. Anyone seeking to have a publication sponsored by the College should schedule a formal presentation of the benefits and burdens of doing so with the Executive Board for Literary Publications.

 

A DESCRIPTION OF AUTHORIZED LITERARY PUBLICATIONS FOLLOWS:

 

The Polishing Cloth

 

The Polishing Cloth is an annual publication of the best student essays from English composition, learning support studies, English as a Second Language, literature courses and other disciplines.

 

Governance Structure: The Editor is the primary decision-maker regarding the journal's daily operation. The Editor, who receives release time for this position, appoints an editorial board composed of the Associate Editor and faculty volunteers as Campus Editors. The Editorial Board recommends an Associate Editor to the Executive Board to serve a one-year term after which the Associate Editor will become the Editor.

 

Editorial Sources: Faculty members are asked to choose and submit to the Editorial Board the best writing from their classes. Each student must sign a form releasing the essay for publication and stating that the work is his or her own. Each paper is read by three members of the Editorial Board and rated on a four-point scale. The co-editors of the yearly publication then make the final selection from the highest-rated essays and attempt to publish a balance of the best essays from each course and as wide a selection of genres as possible.

 

Distribution: The Polishing Cloth is sold through the campus bookstores as an optional or supplemental text.

 

Budget: Royalties from sales of The Polishing Cloth are paid to the Editorial Board. Those royalties--in a General Ledger account--are used to finance an annual reception honoring published students, to compensate a speaker, and to recognize students whose essays are judged by the Board to be the best in each of the essay categories.

 

The Chattahoochee Review

 

The Chattahoochee Review is a quarterly publication of contemporary fiction, poetry, essays, interviews, reviews, photography, and visual art, which publishes and appeals to regional, national, and international writers and readers. It presents and supports readings by notable writers at all campuses of the college. It sponsors annual writing contests such as the Academy of American Poets Prize for students at the College and the Lamar York Prize for Nonfiction for national writers. It manages the biannual Townsend Prize for Fiction.

 

Governance Structure: The Editor, a faculty member receiving reassigned time for editorial duties, appoints an editorial board, that helps with selection of manuscripts for publication. The Editor directs the production process for the magazine, supervises the Managing Editor, works with student and faculty editors, directs the Townsend Prize for Fiction, represents the College and the journal at writers' conferences and meetings of literary arts organizations, and is responsible for all functions of The Chattahoochee Review. The Managing Editor, a full-time staff employee of the College, manages the daily business of The Chattahoochee Review and assists with all functions of the magazine as directed by the Editor.

 

Editorial Sources: The Chattahoochee Review's faculty, staff, and student editors select works of fiction, nonfiction, and poetry year-round from solicited and unsolicited manuscripts. The Managing Editor routes manuscripts to appropriate editors for consideration. In consultation with Faculty Editors, the Editor makes final decisions regarding publication.

 

Distribution: Individuals and groups external to Georgia Perimeter College may obtain the publication via paid subscription. National distribution is handled by The Chattahoochee Review staff and a national commercial distributor, while campus distribution is handled by the Managing Editor with Student Editors' assistance. Copies of each issue are available to students, faculty, and staff free of charge at each campus of the College at library distribution boxes, through campus editors, or through intercampus mail by request. Copies are provided on request for College classes, attendees at conferences sponsored by the College, faculty and staff groups, candidates for academic positions, and other visitors to the college. Members of the College Alumni Association receive a paid subscription as part of their membership.

 

Budget: As an institutional project, The Chattahoochee Review is funded primarily through its revenue from the College's operating budget and with revenues from paid subscriptions.

 

Creative License

 

Creative License provides an outlet for studentsí creative expression, serves as a learning tool for all involved in its production, and promotes unity among the various campuses and centers of the College.

 

Governance Structure: The Editor is the primary decision-maker regarding the journalís daily operation.The Editor is assisted by a Co-Editor and a Managing Editor; these editors compose the Editorial Board.The Editorial Board directs the final production of the magazine and subsequently recommends an Editor to the Executive Board for the following year.

 

Editorial Sources: All entries come from GPC students who are enrolled at the time they submit material for publication.Faculty and staff advisors collect and distribute submissions to student editors as well as guide student editors through the selection process.Student editors have the responsibility of rating submissions and then forwarding them to the Editor who makes the final decision and develops a unifying theme for the publication.Some GPC student entries, with proper releases, are also accepted as GPC literary club award winners.

 

If a question of suitability or appropriateness for publication arises, the Editorial Board makes a final determination.

 

Distribution: The publication is made available at no charge to GPC students and employees.

 

Budget: Creative License is funded primarily from a Student Government Association grant.

 

Copia: A Collage of Fact, Fiction, and Fancy

 

Copia is a publication of the Humanities Division's High School Literary Arts Competition Committee featuring the winning entries in poetry, fiction, and essay competitions from the high school service area of each campus.

 

Governance Structure: The Chair of the High School Literary Arts Competition Committee is the primary decision-maker for this publication and seeks assistance from the committee as needed to produce the chapbook.

 

Editorial Sources: Committee members determine the material to be published in Copia from the winning entries in the high school literary arts competition.

 

Distribution: Copies are given to the author of each winning entry at the annual awards celebration.

 

Budget: Copia has no source of revenue of its own. Printing costs are ordinarily covered by allocations from Student Government to assist the High School Literary Arts Competition Committee.

______________________________________________________________________

Recommended for approval by the Academic Affairs Policy Council 12/11/01

Approved by the College Advisory Board/President 1/24/02

Revised by the Academic Affairs Policy Council 10/23/03

Returned to AAPC January 2004/Revised

Sent to CAB 1/22/04 and returned to AAPC to include recommended changes

Revised by the Academic Affairs Policy Council 6/22/04

Approved by the College Advisory Board/President 7/28/04