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SECTION 700 - FINANCE AND BUSINESS

SECTION 700 - FINANCE AND BUSINESS

 

 

711.18             PAYMENT OF TEAM OR GROUP TRAVEL FROM

                                    STUDENT ACTIVITY FUNDS

 

PROCEDURE

 

A.        A coach, faculty advisor, or other employee who travels with students in the name of the College may request a check be written to cover expected expenses of the trip for those students, faculty and staff who make the trip, except expenses for travel on a common carrier.

 

B.         The coach, faculty advisor, or other employee should complete a check request for the estimated amount of the expenses.  Upon receipt of the advance check, the coach, faculty advisor, or student must sign an acknowledgment for the advance.  A purchase order should be used for travel on a common carrier when Georgia Perimeter College is renting the vehicle.

 

C.        The faculty advisor or coach has the option of paying for meals or distributing the money to participants.  If the meal money is distributed to participants, a Participant List should be completed showing the initials of each participant along with the amount of money received.

 

D.                 The Student Activity Advance Form and supporting documents shall be submitted to the Campus Business Office no later than five working days after returning from the trip.  Any money remaining must be returned with the Student Activity Advance Form and deposited to the account from which it came.  A check request for any balance due should be submitted with the Student Activity Advance Form.  Any money due the employee will be paid on a Georgia Perimeter College check.

 

 

Revision:  “DeKalb College” replaced with “Georgia Perimeter College” (8/2001)