SECTION
700 - FINANCE AND BUSINESS
711.18 PAYMENT
OF TEAM OR GROUP TRAVEL FROM
STUDENT
ACTIVITY FUNDS
PROCEDURE
A. A coach,
faculty advisor, or other employee who travels with students in the name of the
College may request a check be written to cover expected expenses of the trip
for those students, faculty and staff who make the trip, except expenses for
travel on a common carrier.
B. The
coach, faculty advisor, or other employee should complete a check request for
the estimated amount of the expenses.
Upon receipt of the advance check, the coach, faculty advisor, or
student must sign an acknowledgment for the advance. A purchase order should be used for travel on a common carrier
when Georgia Perimeter College is renting the vehicle.
C. The
faculty advisor or coach has the option of paying for meals or distributing the
money to participants. If the meal
money is distributed to participants, a Participant List should be completed
showing the initials of each participant along with the amount of money
received.
D.
The Student Activity Advance Form and supporting documents shall be
submitted to the Campus Business Office no later than five working days after
returning from the trip. Any money
remaining must be returned with the Student Activity Advance Form and deposited
to the account from which it came. A
check request for any balance due should be submitted with the Student Activity
Advance Form. Any money due the
employee will be paid on a Georgia Perimeter College check.
Revision:
“DeKalb College” replaced with “Georgia Perimeter College” (8/2001)