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SECTION 700 - FINANCE AND BUSINESS

SECTION 700 - FINANCE AND BUSINESS

 

 

711.19             REIMBURSING STUDENTS FOR EXPENSES INCURRED FOR A

                        COLLEGE-SPONSORED CLUB OR ORGANIZATION                        

 

PROCEDURE

 

To establish a procedure for reimbursing students for expenses incurred for the College.

 

A.        Students may be directly reimbursed for expenses incurred in the name of the College when authorized to expend funds.

 

B.         Expenses will be reimbursed only upon approval of the Faculty Advisor of the College-sponsored club or organization.

 

C.        All requests for reimbursement shall be made on a check request form with receipts or other documentation for the expense attached.

 

D.        Requests for reimbursement for mileage must include beginning and ending odometer readings.  Reimbursement for mileage will be calculated at the current rate allowed by State Travel Regulations.  The tag number shall be included.

 

E.         Other expenses must be documented with receipts.

 

F.                  All requests for reimbursement must be sent through the appropriate Campus Business Office with all necessary approvals.  The Campus Business Office will forward the requests to District Finance for processing.