SECTION 700 - FINANCE AND BUSINESS
711.19 REIMBURSING STUDENTS FOR EXPENSES
INCURRED FOR A
COLLEGE-SPONSORED CLUB
OR ORGANIZATION
PROCEDURE
To establish a procedure for reimbursing students
for expenses incurred for the College.
A. Students may be directly reimbursed for
expenses incurred in the name of the College when authorized to expend funds.
B. Expenses will be reimbursed only upon
approval of the Faculty Advisor of the College-sponsored club or organization.
C. All requests for reimbursement shall be
made on a check request form with receipts or other documentation for the
expense attached.
D. Requests for reimbursement for mileage
must include beginning and ending odometer readings. Reimbursement for mileage will be calculated at the current rate
allowed by State Travel Regulations.
The tag number shall be included.
E. Other expenses must be documented with
receipts.
F.
All requests for
reimbursement must be sent through the appropriate Campus Business Office with
all necessary approvals. The Campus
Business Office will forward the requests to District Finance for processing.