802.0806 LEAVE/EDUCATIONAL LEAVE WITHOUT PAY
Institutions may grant educational leave without pay to full-time employees for periods not to exceed one year at a time for the purpose of encouraging professional development. Such approved leave shall allow the employee the right to elect to continue group insurance benefits with institutional participation (c.f. Section 803.14). See Application for Educational Leave without Pay (available in the Human Resources Department).
It is the policy of Georgia Perimeter College to provide employees with opportunities for career growth and development. The leave offers employees an opportunity to engage in educational activities that will result in career enrichment and improved performance at the College. Although there may be exceptions, this leave is ordinarily granted for pursuit of a degree at a regionally accredited institution of higher education.
Even if all criteria are met, eligible employees should understand that the College reserves the right to approve or deny the request based upon the College’s operational needs or financial considerations.
All full-time employees who have been employed at the College full-time for at least three years are eligible to apply for a leave of one to two semesters. All full-time employees who have been employed at the College full-time for at least five years are eligible to apply for a leave of three semesters in a year. An individual may not receive more than one leave of one-to-two-semesters within a five-year period, nor more than one leave of three-semesters in a year within a seven-year period.
All full-time fiscal year employees who have been employed at the College full-time for at least three years are eligible to apply for a leave of six-months. All full-time fiscal year employees who have been employed at the College full-time for at least five years are eligible to apply for a leave of one year. An individual may not receive more than one leave of six months within a five-year period, nor more than one leave of one year within a seven-year period.
Eligible employees will follow the procedures listed below in applying for Educational Leave without Pay:
A. Eligible employees must secure an application form from the Human Resources Department.
B. The application form must be accompanied by a resume, a proposed educational plan, and a statement illustrating how the employee and the College may benefit from the employee’s leave.
C. The application form must be completed and submitted to the applicant’s Department Chair/Immediate Supervisor at least six months in advance of the time for which leave is requested.
D. The Department Chair/Immediate Supervisor will make a recommendation, provide appropriate comments and forward a copy of the application to the Human Resources Department.
E. The appropriate Dean/Provost/Vice President makes a recommendation to the President. The President makes the final decision and forwards the application to the Human Resources Department.
All eligible applications will be judged upon the following factors:
A. The nature of the proposed leave and its value to the employee, his or her department, and the College.
B. The years of service an applicant has accrued at the College, and the applicant’s work performance during this service.
C. The ability of the College to get a replacement or handle the employee’s workload.
D. The ability of the College and the department to assure the employee of a comparable job at the conclusion of the leave.
While on such leave, the individual is considered to be in the employ of Georgia Perimeter College and entitled to continue to participate in group insurance benefits with institutional participation. An employee will not receive merit pay nor accrue sick leave or vacation leave while on Educational Leave without Pay. Any accrued vacation may be requested at time of leave. It is the employee’s responsibility to notify the College if they are unable to complete their professional development program.
Upon return from leave, the employee will provide his/her supervisor with a written report detailing the professional development experience and how it will benefit the college.
Revised 4/00 and 7/27/00
Approved by College Advisory Board 7/27/00