Interlibrary Loan Borrowing and Lending Policies
The Interlibrary Loan Department provides students, faculty, and staff access to materials not found in the libraries of Georgia Perimeter College or available through GIL Express, and to serves as a resource for materials from our collection for all eligible requesting libraries.
Interlibrary Loan Borrowing and Lending Policies
I. Purpose of Interlibrary Loan
The purpose of interlibrary loan is to provide students, faculty, and staff access to materials not found in the libraries of Georgia Perimeter College or available through GIL Express, and to serve as a resource for materials from our collection for all eligible requesting libraries. All interlibrary loan functions shall be directed by and in compliance with United States Copyright Law and its guidelines.
II. Borrowing
To request an interlibrary loan the patron must fill out the proper form(s) recording all information necessary for locating the material to be borrowed or photocopied. Printed forms are located at the reference desk. Signing or submitting the form indicates that the patron is aware of copyright violations and any charges that may be incurred. A patron may submit a maximum of five (5) ILL requests to be processed or have no more than five (5) outstanding interlibrary loans.
A. Eligible Users Interlibrary loan service is offered only to current Georgia Perimeter College students, faculty, and staff. Patrons not currently affiliated with Georgia Perimeter College are not eligible for this service. Patrons blocked from circulation privileges by the Voyager system are not eligible for ILL privileges.
B. Processing Time The time needed to obtain an interlibrary loan is dependent upon the difficulty of the request, proximity of the lending library, and the amount of requests to be processed. It usually takes one week to obtain a photocopy and up to two weeks to obtain a book.
C. Charges Interlibrary loan is considered a service for students, faculty, and staff of Georgia Perimeter College and therefore no charge is assessed for locating and requesting materials. However, borrowers are responsible for any fees, such as photocopy charges, out-of-state book fees, or postage reimbursement, imposed by the lending institution even if material is no longer needed upon arrival. Any charges due must be paid upon receipt of the material.
D. Notification The campus library will notify the borrower when ILL items arrive for pick up. If the material is not picked up within three weeks it will either be returned or discarded. ILL items will be held for pick up at the library circulation desk.
E. Loan Period The lending library determines the length of the loan and restrictions concerning the use of the material. Renewals may or may not be granted depending upon the policy of the lending library. No renewal will be granted to material declared overdue or recalled by the lending library.
F. Overdue Material All materials, other than photocopies, must be returned to the library circulation desk on or before the due date. If the lending library imposes a fine for the overdue item, payment of that fine is the responsibility of the borrower. Overdue fines and fees assessed by the lending library will be charged to the borrowing patron’s Voyager library record. Any ILL item declared overdue by the lending library will result in the suspension of ILL privileges until the item is returned. GPC campus libraries will contact patrons regarding overdue ILL items.
G. Lost Materials If materials become lost, the borrower is responsible for all charges. The lending library determines the charge for the lost material. Lost item fines and fees assessed by the lending library will be charged to the borrowing patron’s library record.
H. Materials Not Available for Request 1. Textbooks
2. Reserve Materials
3. Periodicals (photocopies are provided instead)
III. Lending
Georgia Perimeter College will honor requests received through OCLC or on ALA forms if the borrowing library is not an OCLC participant.
A. Materials not loaned
1. Reference Books
2. Periodicals (photocopies are provided instead)
3. Microforms (photocopies are provided instead)
4. Audiovisual Materials (except by special arrangement only)
5. Reserve Materials
B. Copyright Compliance All interlibrary loan functions shall be directed by and in compliance with United States Copyright Law and its guidelines.
C. Charges Books and photocopies of journal and newspaper articles are loaned at no charge.
D. Loan Period Materials, except photocopies, are loaned for 28 days. One renewal may be granted for another 14 days at the discretion of GPC ILL staff.
E. Overdue Materials Notices will be sent requesting the return and status of overdue items. If the material is either reported lost or not returned within one month, a bill will be sent to the borrowing library requesting payment. Payment will be determined according to the library policy on lost materials.
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