Multimedia Delivery Policies

General Policies/Procedures

Faculty/Staff using the college's media delivery services are responsible for long term storage and backup of files. Users of media delivery services should maintain additional copies of their files as part of their backup plan.
Files loaded to a server managed by OIT will be backed up according to the backup procedures established for those servers. 
Only the final products will be stored on the servers.  “Master” copies cannot be stored on servers as this is an unnecessary use of the storage space.
The number/size of files placed on the servers will be governed by the storage limits set by OIT.
Faculty/Staff who are creating audio/videos that may include students, GPC employees, or other people should have them sign a release form.
Faculty/Staff should not use copyrighted materials in their audio/videos unless permission is obtained. Please see the USG copyright policy. Do not assume that your use falls under "fair use"!
 

Retention Policy/Procedure

Audio and video content placed on the college’s media delivery servers will remain on the server unless:
  • The faculty/staff member is no longer employed by the college.
    When an employee is no longer employed their access to the server will be removed.  Employees will no longer be able to add content when their access is removed. Content will be permanently deleted 2 months after the employee leaves the college.
  • The College receives notification that copyrighted materials are being used inappropriately.
    OIT will remove the offending content from the server and lock the account of the employee loading inappropriate content until a resolution to the issue can be made.  The content may be removed without prior notification to the employee.  If this should happen, the employee will be notified after such action has been taken.
  • The College deems the material to violate established college policy regarding the "Appropriate Use of IT Resources".
    OIT will remove the offending content from the server and lock the account of the employee loading inappropriate content until a resolution to the issue can be made.  The content may be removed without prior notification to the employee.  If this should happen, the employee will be notified after such action has been taken.

Media Storage for Instructional Technology Projects

Beginning December 2009, the Instructional Technology Services area of OIT will use the following procedure when assisting faculty and staff with media related projects.
  • Any projects that are worked on in the Instructional Design Labs will be stored on the machines in the lab space and a backup will be kept on external storage devices during the course of the project.  Faculty/Staff are also strongly encouraged to create backups of the project on their own storage devices.
  • Once the project is complete, the completed project will be:
    • Loaded to the appropriate server (i.e. streaming or podcasting), if necessary.
    • All files related to the project including the “master” copy and the final product will be given to the faculty/staff member on storage media such as DVD or CD.
    • Two weeks after the completion of the project and the handing over of the files to the faculty/staff member the file(s) will be removed from the Instructional Design Lab computers and external storage devices.
 

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Friday
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