Information Technology Student Technology Fee Policy
The Student Technology Fee is a mandatory fee charged to each student enrolled at Georgia Perimeter College. The purpose of the Student Technology Fee is to enhance the educational programs of students through the use of information technologies. Information technologies are generally defined as hardware and software applications and solutions that result in a student’s ability to access information and meet the college’s educational mission. Georgia Perimeter College will establish a Student Technology Fee Committee that will define: (l) the permitted uses of the fee, (2) a proposal process, (3) an approval process, and (4) an assessment and reporting process on expenditures.
The focus of the use of the Student Technology Fee is to be on academic or instructional technology with distinctions drawn between expenditures for administrative applications or scientific and laboratory equipment, and instructional technology. Generally, Student Technology Fee revenues may not be used to supplant current levels of technology expenditures. The following guidelines provide a framework for expenditure decisions related to the Student Technology Fee:
· Technology fee revenues should be used primarily for the direct benefit of students to assist them in meeting the educational objectives of their academic programs.
· Technology fee revenues should be used to assure that there are sufficient campus licensees for primary productivity tools such as those found in the Microsoft Office product suites and for discipline specific software.
· Technology fee revenues should be used for hardware and network related expenditures that include support of general purpose or special purpose laboratories used by students for both productivity and discipline related activities.
· Technology fee revenues should be directed toward those needs that directly meet the educational value criterion established in the Chancellor’s approval letters; i.e., the fees provide added value to the educational experiences of the students. We define this value to be instructionally oriented and not oriented toward other services such as housing, registration, advising, record keeping, etc., important as these services are to a student’s overall collegiate experiences.
· Technology fee revenues may be used to leverage other funds where appropriate.
· Technology fee revenue may be use, with caution, for new staffing that is either temporary or ongoing.
Lower priority uses of technology fee revenues include development of software packages, acquisition of one of a kind software or hardware products for faculty use in teaching, adaptive equipment for students with disabilities, and consumable supplies. Under no circumstances should technology fee revenues be used for administrative software or software implementations, administrative hardware, research equipment, non-networkable specialized scientific equipment, space renovation, or other items or activities that do not have a direct and immediate impact upon student’s instructional objectives.
Georgia Perimeter College encourages both solicited as well as unsolicited proposals that conform to the permitted use of Student Technology Fee revenues and will contribute to the college’s mission and educational objectives. The college will consider all proposals submitted by students, faculty, staff or other institutional organizations. All proposals must be submitted in writing according to acceptable guidelines.
Academic departments and administrative offices/units may submit requests for the use of Student Technology Fee revenues. Only proposals that meet the permitted uses and have appropriate endorsements will be considered for funding.
1. Proposals from academic departments must have the endorsement of both the department chair and the appropriate dean.
2. Proposals from areas outside of academic departments must have the endorsement of the unit director, the director’s supervisor, or the appropriate vice president.
Programs and departments may submit requests for Student Technology Funds for portions of larger projects provided that all approvals for other purchases, renovations, and space allocations have been obtained. STUDENT TECHNOLOGY FEE funds may only be used for approved technologies.
Georgia Perimeter College is committed to student participation in the decision process regarding Student Technology Fee projects. In order to ensure that Student Technology Fee expenditures are consistent with GPC’s overall Technology Master Plan, the Student Technology Fee Committee will submit all proposals to the Informational and Instructional Technology Council (IITC). The IITC will have oversight and review responsibilities for any project proposals. Approvals for submitted projects must be granted by the IITC.
At least every two years, Georgia Perimeter College will evaluate the use of student technology fees for the purposes of:
· Attesting that the fee has added value to student educational experiences.
· Verifying achievement of the goals and objectives outlined in implemented projects.
· Ensuring there is a process for student participation in the approval process for Student Technology Fee projects.
A written report of the assessment will be published.